School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway APRIL 17, 2008 Hearings for Special Actions regarding Students - 4:00 p.m. Regular Meeting - 7:00 p.m.
April 17, 2008 Regular Meeting
Agenda Item #28


Item Title
C-28 Bids to Be Awarded April 2008

Issue/Rationale

Issue Rationale for bids to be awarded as required per FS 287, DOE 6A-1.01 and School Board Policy

 

a.  Greenhouse for Lake Asbury Junior High Bid #08-CTE-01 – Bid established for the purchase of  labor, materials and equipment for the construction of one (1) greenhouse at the listed school.  Twelve (12) bids solicited, one (1) bid received and zero (0) bids returned.  The vendor awarded is a sole responsive bidder who meets all specifications and the assemble time line with a comparable market price.       

 

b.  Door Hardware County-Wide Bid #09-MA-292 – Bid established for the purchase of door hardware at a firm price.  Twelve (12) bids solicited, six (6) bids received and zero (0) bid returned.  The vendors awarded are the lowest most qualified responsive bidders.   

 

c.  Two-Way Mobile Radios with Installation and Portable Radios Bid #09-MA-292 – Bid established for the purchase of two-way mobile radios including installation/programming and portable radios at a firm price.  Ten (10) bids solicited, six (6) bids received and zero (0) bid returned.  The vendors awarded are the lowest most qualified responsive bidders. 

 

d.  Furniture County-Wide Bid #09-BA-99 – Bid established for the purchase of furniture as per the Furniture Needs Assessments for existing schools, Oakleaf Village and Shadowlawn Elementary.  Eighteen (18) bids solicited plus this was listed on our web site for down load, fifteen (15) bids received and one (1) bid received late.  Recommend rejection of low bid on item 9 with award going to Ernie Morris’ bid package of all or none. The savings to the district for items on Ernie Morris’ all or none bid is estimated at approximately 31,973.11.  The vendors awarded are the most qualified responsive bidders.



Recommended Action

Award bid as follows:

 

a.  Greenhouse for Lake Asbury Junior High Bid #08-CTE-01 - Recommend award to:

       -Imperial Builders & Supply Inc., PO BOX 670, Apopka, FL  32704

 

b.  Door Hardware County-Wide Bid #09-MA-292 - Recommend award to:

       -Rayware Hardware, 4048 Herschel St, Jacksonville, FL  32205 - for items 1,2,3,5

       -Independent Hardware, 14 South Front Street, Philadelphia, PA  19106 - for item 4

                             

      c.  Two-Way Mobile Radios with Installation and Portable Radios Bid #09-MA-292 - Recommend award to: 

             -Hasty’s Communication of Fl., 270 N. Highway 17  #6, Palatka, FL  32177 - Items 1,2,3 (Motorola Brand)

             -Fisher Communication, 4800 Dellwood Avenue, Jacksonville, FL  32205 - Items 2,3 (HYT Brand)

             -Superior Communication, Inc., 749 Baycove Court, Middleburg, FL  32068 - Items 2 (Vortex Brand)

 

d.  Furniture County-Wide Bid #09-BA-99 - Recommend award to:

                     Items Awarded                                                              Vendor Awarded

Items    2 - Tables- Adjustable leg w/non–                                Allied Plastics  

       marring glides                                                        P. O. Box 3125

3 - Tables – Folding w/nylo guard leg tips                     Jacksonville, FL  32206           

          16 – Study Carrels, Single, Dry                                      

               

           

Items    6 – Teacher Desk                                                         Ernie Morris Enterprises

            9 – Chair, Executive & Side, Ergonomic                       P. O. Box 818

           10 – Chair, Secretarial, Ergonomic                                 Bushnell, FL 33513          

           12 – File Cabinets - Steel

           13 – Laminate Bookcases

           14 – Metal Bookcases

           15 – Storage Cabinets

           19 – Double Easels

 

Items  17 – Science Tables                                                       Moultrie Post Form, Inc.

           22 – Reading Tables Media Center, Wooden                 P. O. Box 459

                                                                                                Moultrie, GA 31776

 

Items    1 – Stack Chairs                                                           School Specialty, Inc.

            4 – Tables – Cafeteria Mobile                                       P. O. Box 8105

            7 – Student Desks with bookrack                                 Mansfields, OH 449018105

            8 – Student Desks single open-front

          11 – Wood stools          

          18 – Plastic Tote-tray cabinets

          20 – Clinic Cot with Paper Roller

          21 – Wooden Seat Cubby Lockers

 

Items    5 – Computer Tables, Adjustable                                  Schoolhouse Products, Inc.

                                                                                                P. O. Box 1388

                                                                                    Palm Harbor, FL 34682

 



Financial Impact

a.  Greenhouse for Lake Asbury Junior High # 08-CTE-01:  Estimated $35,000.00

 

b.  Door Hardware County-Wide #09-MA-292:  Estimated $55,000.00

 

c.  Two-Way Mobile Radios with Installation and Portable Radios Bid #09-MA-292:  Estimated $75,000.00

 

d.  Furniture County-Wide #09-BA-99:  Estimated $726,000.00



Submitted By

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

 

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management